Terms and Conditions for entering an event 1. Conditions of Entry Members should ensure that they are aware of the rules of Triathlon. We would specifically draw your attention to the requirements regarding Anti-Doping and warn against the dangers of inadvertent doping. According to the World Anti-Doping Agency (WADA) under the strict liability rule, athletes are responsible for any substance that may be found in their bodies. Please check your individual requirements online, which may include requesting a Therapeutic Usage Exemption Certificate (TUE) for certain medical conditions. Further information is available on the Anti-Doping page in Resources on the Triathlon Ireland (TI) website or Sport Ireland at www.sportireland.ie and World Anti-Doping Agency (WADA) www.wada-ama.org Without prejudice to the above, race entrants agree that they enter this race at their own risk and that Triathlon Ireland will not be held responsible for any accident suffered or injury sustained by a race entrant from any cause whatsoever. Triathlon Ireland will not be responsible for any property that is lost, mislaid, damaged or stolen as a result of entering a race. The above does not affect Triathlon Ireland’s liability for death or personal injury arising from its negligence, nor any other liability which cannot be excluded or limited under applicable law. TI is not responsible for inaccurate race results or race points allocation in the event that (i) race entrants do not provide proof of identity and Triathlon Ireland membership/nonmembership status, including full name, date of birth, TI membership number if you have one, and TI membership type/status to the race organiser at race registration and/or race entry time, or (ii) if a third party (e.g. a timing company or event management company) fails to provide Triathlon Ireland with accurate race entrant data. You will need to buy an ODM to race if you cannot prove you are a Triathlon Ireland (TI) Full, Junior, Under 23, or Life member. Associate TI members and training licence must buy ODMs. Please note races using the Triathlon Ireland entry system will now have the ODM fee included. 2. Completion of Entry process It is the Participant's responsibility to provide accurate and truthful information when completing the entry process, any errors in data entered is the responsibility of the Participant. If at any point the organiser discovers that the Participant has provided false or inaccurate personal information, or that the information provided means that the participant is ineligible to participate in the Event the organiser reserves the right to refuse entry or disqualify the Participant, without any refund of the entry fee or administration fee. Race entrants agree that by entering this race they are entering into a contract with the race organiser and not Triathlon Ireland. Triathlon Ireland is merely facilitating your entry to the race as an agent for the race organiser and is in no way involved in the organisation or operation of the race. 3. Payment Each Participant is required to pay the entry fee in full. Once payment is received and entry is confirmed, the fee is non-refundable other than as set out in the organisers refund policy. Administration fees are non-refundable in all circumstances. 4. Confirmation of entry Your email confirmation receipt might possibly take some time to reach you via the internet, depending on where you are and on which type of internet access/email service you use. This is largely beyond the control of TI. The email may go into your 'spam' or 'junk mail' folder on arrival if you have such a folder set up, so please check there if you do not see the confirmation email initially. Please use the 'contact us' online form at www.triathlonireland.com to let us know if your email confirmation does not arrive within 12 hours of you making your race entry payment. If you paid for a race entry on behalf of someone else, the other person may also receive an email from us to inform them of this, however we strongly advise you to communicate to them separately that you have paid on their behalf. 5. Race Information The race information is published on the Event website. It is the Participant's responsibility to read, understand and abide by the race information. The Organiser reserves the right to alter the race information at any time without notice. 6. Event Changes The Organiser reserves the right to change or amend any details relating to the Event at its sole discretion due to circumstances beyond its reasonable control, including by way of changing distances or disciplines. This includes the right to alter start times etc. 7. Event Cancellation If the Event is cancelled for reasons beyond the organisers control, including without limitation fire, storm, act of terrorism, "act of god", serious medical incident, then the Participant will not be entitled to any refund or compensation of other losses and any refund that the Organiser decides to make will be within the absolute discretion of the Organiser. 8. Competition Rules Race entrants agree to behave according to the commonly accepted standards of fair play and sportsmanship, and to be informed of the race course, the race rules, and the penalties for failure to comply with rules or course boundaries. It is the Participant's responsibility to know and abide by the rules, and to ensure their equipment and its use complies with the rules. Where cut-off times apply, the Organiser reserves the right to remove Participants that do not meet those times or have, in their opinion, no realistic chance of meeting those times. In this situation no refund will be made to the Participant. Appeals Procedure If you have wish appeal a decision made on the day of an event please ensure you follow the appeals process in line with the ITU rules. Race entrants agree that race entry fees are non-refundable unless a race is cancelled or postponed. Race entrants should contact the event organiser to arrange a refund or view the organisers refund policy. 10. Transfer & swapping of entries Transferring or swapping of entries risks that the Organiser's Event insurance will be voided or subject to limitations and conditions or limitations not anticipated by the Organiser. In this and in other ways attempting to swap entries creates additional risks for the Event and for the other Participants. Any participants and other involved individuals who are found to have swapped their entries will be disqualified unless approved by the event organiser. 11. Registration Participants are required to attend registration to collect their race packs, those unable to attend may nominate another individual to collect their race pack if that individual is in possession of the entry confirmation email and a form of photo ID of the participant. Participants must have photo ID (driver’s licences, passport, Triathlon Ireland membership card etc) to register for the event and be issued their race pack. Race packs will not be posted out, and can only be collected during the published times. If you do not register for the Event you will not be entitled to compete. Each athlete participating in the event must attend the event briefing. 12. Photography The Organiser has the right to use images, photographs and video taken by their contracted photographers and employees at the Event without informing the Participant. These images will only be used for the purposes of promoting, reporting and broadcasting the event, and any other promotion related to the business activities of the Organiser. Any individual who does not wish to have their image used by the organiser for these purposes must inform the organiser via email no later than one week prior to the event. Notification closer to, or after the Event can be made and the organiser will use its best endeavours to prevent images of that individual being used but cannot guarantee it. For events where under 18 year olds are competing, Participants and event attendees are required to comply with the Photography Policy published on the Triathlon Ireland website. 13. Event Cancellation If the Event is cancelled for reasons beyond the organisers control, including without limitation fire, storm, act of terrorism, "act of god", serious medical incident, then the Participant will not be entitled to any refund or compensation of other losses and any refund that the Organiser decides to make will be within the absolute discretion of the Organiser. 13. Liability Participation in the Event is at the Participant's own risk. The Participant irrevocably agrees to hold harmless, indemnify and reimburse the Organiser from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Organiser to any person (including the Participant and/or any of the Participant's insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant's attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of the Organiser or any of its employees) and the Organiser's liability to the participant is excluded to the fullest extent permissible by law. Other than as stated below, the Organiser shall not be liable for any loss, damage or expense arising from an event of Force Majeure. The Organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage. Whilst the Organiser takes every care with staging the event, the Participant acknowledges that personal accident and personal items insurance is his/her sole responsibility. The Organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the Event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. The Organiser will not be liable for any actions of any spectators or other third parties. 14. Medical Conditions & Information All Participants are required to provide emergency contact details as part of the entry process, and to disclose any known medical conditions to the Organiser. The Organiser reserves the right to refuse entry and not to provide a refund, if a Participant fails to provide this information or the information provided is known to be false. It is the Participant's responsibility to ensure they have the right level of physical ability to complete the Event. If you know or are concerned that you have a medical condition which might interfere with your safe participation in the Event, before you enter you should seek advice from a relevant medical professional and follow that advice. Please see our Health Commitment Statement for more advice (below). 15. Collection & use of data The Participant agrees and consents to The Organiser using his/her personal details provided in his/her Online Registration Form or otherwise and for the following purposes: Event administration (a) The Organiser requires a record of each Participant's registration details including third party emergency contact details for internal administration purposes in order to properly conduct and to safely administer the Event. Event unless the participant agrees that the Organiser may use such information in relation to future events organised by the Organiser which are staged within a reasonable timeframe thereafter. (b) The Organiser will use the Participant's contact data submitted on the Online Registration Form or otherwise to send the Participant information by e-mail and/or SMS relating to the Event, other events and any further categories of news and promotional information as the Participant may have requested on the Online Registration Form. (c) The Participant acknowledges and agrees that the Organiser may send an e-mail or SMS notification following the Event inviting the Participant to submit or renew his/her registration for any future Organiser events. (d) The Participant accepts that the Event's appointed photography partner will be able to email them post event regarding the purchase of participant photos from the event. (e) The Participant accepts that if he/she ticks a charity box at point of entry, their details will be passed onto said charity who will be able to contact him/her in the future. (f)TI might like to contact you specifically in relation to our Triathlons, Aquathlons, Duathlons and related activities (e.g. races, coaching, training, education, equipment, fitness, social, or related services and special offers) unless you tell us you do not wish to be contacted again by us. You may use the 'contact us' online form at www.triathlonireland.com if you wish to ask us not to contact you about the above. Health commitment statement Your health is your responsibility. The Organiser is dedicated to helping you take every opportunity to enjoy your participation in the Events safely. With this in mind, we have carefully considered what we can reasonably expect of each other. Our commitment to you We will respect your personal decisions, and allow you to make your own decisions about what exercise you can carry out. However, we ask you not to exercise beyond what you consider to be your own abilities. We will make every reasonable effort to make sure the Event is organised to accepted safe operational standards for you to enjoy. We will make all reasonable steps to ensure first aid is available at the Event to an industry standard. If you tell us you have a disability which puts you at a substantial disadvantage in accessing our event, we will consider what adjustments, if any, are reasonable for us to make. Your commitment to us You should not exercise beyond your own abilities. If you know or are concerned that you have a medical condition which might interfere with your safe participation in the Event, before you enter you should seek advice from a relevant medical professional and follow that advice. It is the decision of the Participant, not the Organiser, to determine whether he or she is fit enough to participate in the Event. If the Participant is in any doubt, they should seek medical advice. It is up to the Participant where to seek that medical advice. You should let us know immediately, if you feel unwell whilst participating in the Events. Our staff are not qualified Doctors, but there will be first aid provision in attendance at the Events. If you have a disability, you must follow any reasonable instructions to allow you to complete our event safely. This Health Commitment Statement sets the standards that the Organiser and the Participant can reasonably expect from each other in regards to the health of the participant.
